Minutes (pdf file)
Treasurer's Report (pdf file)
Agenda (pdf file)
Society Update Form
Personal Update Form
Newsletter (pdf file)
Annual Report Form
Master Rosarian Form (pdf file)
How to become a Consulting Rosarian
Hort. Judges' Report Form
Arr. Judges' Report Form
Hort. Judge's Status
Arr. Judge's Status
District Trophies & Winners
Rose Show Results
District Roses in Review
Award of Merit Articles
District Rose Culture
Best Roses for the District
Other Interesting Sites
Text Site Map
STANDING RULES OF THE
- These Standing Rules may be amended at any business meeting by a two-thirds
(2/3) vote of the District Council present, without prior notice.
- The first semi-annual business meeting in each year shall generally
be held in the Spring and the second business meeting shall coincide
with the Rose Show and Conference which are typically held in the Fall.
- Local societies are encouraged to host the Rose Show and Conference.
It is recommended that the host society(s) use the Conference Guide
Workbook and update it as soon as possible but no later than ninety
(90) days after the conclusion of the Conference.
- The host society(s) for each business meeting shall provide a financial
statement showing expenses and income involving the event(s) as soon
as possible but no later than ninety (90) days after the conclusion
of the meeting or December 31, whichever comes first.
- The host society(s) for each business meeting shall provide meeting
facilities of sufficient size and accessibility. The District shall reimburse the Host Society a maximum of $500 for the costs of the Spring Business Meeting.
- The host society(s) for each business meeting shall provide registration,
accommodations and meals to the District Director for the duration of
the event, as needed.
- The host society(s) for the District Conference and Rose Show shall
pay to the District a fee of two dollars ($2.00) for each paid registrant
at the time the financial statement is filed . (see Article VIII, Section 4 of the By-laws).
- The President of each local rose society in the District shall notify
the Secretary at least ten (10) days before the District meeting of
the names of the voting representatives for that society.
- Each voting representative from the local rose societies shall register
with the Secretary upon arrival at the Business Meeting.
- The manner of voting at the Business Meeting shall be determined by
the presiding officer.
- The newly elected District Director shall choose the installing officer
for the Installation of the Deputy Director, Treasurer and Secretary.
- The newly elected Treasurer shall prepare the election year Financial
Statement with the assistance and cooperation of the immediate Past
- In the absence of the District Director the designated co-signers
for District checks shall be the Deputy District Director or the Secretary
who shall have their signature card on file with the District financial
institution. No two people residing in the same household shall co-sign for District checks.
- The District member of the National Nomination Committee shall provide
a copy of the rules and guidelines for choosing a recipient of the District
Silver Honor Medal to each Awards Committee member.
- The membership of the District Awards Committee shall not be held
secret. Each member of the committee may request nominations of worthy
individuals from their local society members; however, as stated in
the American Rose Society (ARS) rules for selecting the recipient of
the award, the individuals nominated and the vote shall remain secret
from the local societies.
- The Criterion shall be published quarterly.
- Sixty (60) days notice shall be given to all local societies regarding
any scheduled schools or seminars. Notice should also be placed in The
Criterion and on the District web site.
- District Rose Show Trophies shall be maintained by funds in a District Trophy Fund. Each local society is requested to contribute at least five dollars ($5.00) annually to this fund. A receipt will be provided by the District Treasurer upon request. Engraving fees for the trophies shall be paid out of this fund, as well as trophy repair and maintenance.
- To donate a trophy for a District Award, a proposal shall be presented
to the District Trophy Chair for preliminary approval and consultation.
o Trophies must have a durable carrying case to protect the trophy
and its base.
o The trophy and its case must weigh less than twenty-five (25) pounds
and be easily portable.
o The trophy, case and criteria for the award shall be presented at
the next business meeting for approval by the District Council.
o There shall be adequate room on the base for twenty (20) years of
o The trophy shall automatically become the property of the District.
- The District Trophy Chair shall review and approve all District Rose
Show schedules for proper wording and criteria for classes awarding
- Separate funds shall be kept for District Schools and Seminars. Registration
fees adequate to cover costs shall be charged for attendance.
- A Memorial Fund shall be maintained to help new societies get started.
Donations may be made to this fund in memory of living or departed members,
rosarians, and loved ones.
- No unbudgeted expenses shall be incurred by the District without approval
of the Executive Committee, except that the District Director may spend up to $100 in unbudgeted expenses subject to the subsequent approval of the Executive Committee.
- The agenda for each business meeting shall be posted on the District
web site at least 30 days prior to the meeting.
- Local society executive officers are expected to be ARS members.
- The Parliamentarian shall assist and advise at all Executive Committee and District Business meetings.
- The Consulting Rosarian Chair, Horticulture Judges Chair, Arrangement Judges Chair, Trophy Chair and Memorial Fund Chair shall be authorized to disperse funds from the appropriate accounts to cover expenses applicable to their specific area of responsibility using the proper Check Request Form.
- The District Director, at the end of their term or at transition of the District Treasurer shall appoint a Financial Review Committee of two (2) or more persons to review the District financial records.
- It is District policy to encourage attendance at educational events, subject to the capacity of the event venue. The organizers and sponsors of educational events, such as CR Schools and Seminars, and Judging Schools and Seminars are encouraged to hold them at convenient times and places in our District for the benefit and education of all District members and CRs, and to set registration policies consistent with National and District requirements. If the educational event awards points toward re-certification, or will include a test for original certification as a CR or Judge, attendees shall not be required to register and attend any other Local or District event that is occurring in the same time frame. This is to apply even if the educational event is jointly sponsored, organized, staffed, scheduled in co-ordination with, and/or held at the same time and place as the other District or Local event.
- Note that a District or Local event could contain programs deemed worthy of awarding one or more Educational points (with prior approval by District and National Chairs.) Attendance at these programs would require registration or otherwise valid attendance at the event presenting the program. The litmus test in such cases is the charging of a separate fee for attendance; if a separate fee is charged for an Educational event, then there is to be no additional requirement of attendance at any other NCNH District or Local Rose Society event.
- The District Trophy Chair shall keep a record of all District Trophy donors.
- Local societies are encouraged to raise funds to defray costs of holding District meetings. Raffles may be held in the Spring and Fall, but not on the Sunday of the Fall Meeting, which is reserved for the District Raffle.
- Vendors are an important part of the Fall Meeting and they are assessed a reasonable rate, decided on by the Hosting Society, for table space in the Marketplace. Local societies may be granted free table space to sell their books and crafts as long as they remit 10% of their profit to the District.
- The District Treasurer shall be empowered to act as the single signature authority on disbursements up to two hundred and fifty dollars ($250), with the consent of the Executive Committee.
Approved: March 2, 2002
Revised and Approved: March 20, 2004
Revised and Approved: October 24, 2004
Revised and Approved: October 5, 2008
Revised and Approved: October 4, 2009